excel template to calculate hours worked

Select your Time In: column and click the 123 format drop-down in the menu, then select Time as the format.

To make a formatted timesheet showing the time the person started work, the time they left, and the calculated duration worked can be done as follows: To correctly count time differences, the time columns require formatting as Time and the duration column as Duration.įurthermore, The calculation is intentionally backward (time out – time in) because it has to account for AM/PM transitions, so you don’t get negative numbers.

Otherwise, it calculates the difference between 9:00 AM and 10:00 AM as 100 rather than 60 minutes or one hour. Measuring the difference between two cells containing time data requires that Google Sheets understands that the cells’ data is time data. How to Add Times and Calculate Worked Time in Google Sheets This article shows you how to calculate the difference between two timestamps using Google Sheets automatically. Still, while Google Sheets handles timing log functions, it is easy to persuade it to do with some preparation. If you need to use Sheets for something like this, you’ll quickly notice that it wasn’t designed to handle these kinds of tasks. For example, if someone clocked in at 9:15 AM and then clocked out at 4:30 PM, they were on the clock for 7 hours and 15 minutes. If you are using Google Sheets to track time in this way, you will frequently find yourself needing to calculate the difference between two timestamps (the amount of time passed between two different time events). One everyday use for spreadsheets, including Google Sheets, is to track hourly employee time schedules or billable hours. A spreadsheet can serve as a database, calculation engine, platform for statistical modeling, text editor, media library, to-do list, and more. One of the most valuable aspects of spreadsheet programs is their flexibility.

Excel template to calculate hours worked